UpGroves

Find your project management tool

Answer 9 questions. Get a ranked recommendation matched to your team's actual needs.

Takes about 2 minutes

Need help setting up the tool you choose? Book a call with me →
Question 1 of 9

Which of these features do you need?

Select all that apply. Leave blank if you're not sure yet.

Question 2 of 9

Which integrations do you need?

Select all that apply.

Question 3 of 9

What are your top priorities for a PM tool?

Select 3 to 5. Assign each a rank: 1 = most important, 5 = least important of your selection.

Simple and easy to learn
Powerful features and flexibility
Strong automation
Good reporting and visibility
Collaboration-first (great for teams)
Client-friendly (easy to share with clients)
AI features (smart suggestions, summaries)
Mobile-first (works great on phone)
Looks good / clean UI
Affordable / best value for money
Select between 3 and 5 priorities and assign each a rank.
Question 4 of 9

What industry is your company in?

Helps us flag industry-specific tools.

Please select your industry.
Question 5 of 9

What does your work look like?

Select the option that best describes your typical workflow.

Please select your work type.
Question 6 of 9

How many people from your team will use it?

Please select your team size.
Question 7 of 9

How many people outside your company need access?

Clients, contractors, or guests.

Please select an option.
Question 8 of 9

What's the technical level of your team?

Please select your team's technical level.
Question 9 of 9

What's your budget per month?

Total for all users and features combined.

Please select your budget range.

Your top PM tool matches

Based on your answers, here are the tools that fit your situation best.

How recommendations are made

Tools included

The database covers 15 project management tools:

ClickUp Asana Monday.com Notion Trello Jira Linear Basecamp Teamwork Wrike Smartsheet Microsoft Project Airtable Nifty Height

How scoring works

Each tool is scored out of 100 based on your answers. Scores are calculated across six components:

ComponentMax pointsBased on
Priority match35 ptsYour ranked priorities (Q3) mapped to each tool's capability scores
Feature match25 ptsProportion of your required features the tool supports (Q1)
Work type fit15 ptsHow well the tool fits your workflow type — recurring ops, projects, agile (Q5)
External access10 ptsWhether the tool supports the level of external user access you need (Q7)
Integration match10 ptsProportion of your required integrations the tool supports (Q2)
Budget comfort5 ptsHow comfortably the tool fits within your per-user budget (Q9)

Hard filters

Before scoring, tools that fail any of these conditions are excluded entirely:

Budget—Tool has no free plan and its base price exceeds your estimated per-user budget
Technical level—Tool's learning curve rating is below the threshold for your team's tech level (Q8)
Team size—Tool is not designed to support your team size (Q6)
External access—Tool does not support the level of external users you require (Q7)

Priority ranking

Priorities are weighted by rank: rank 1 carries 5× the weight of rank 5. This means your top-ranked priority has a much larger impact on results than lower-ranked ones.

Data accuracy

Tool scores, pricing, and feature data are manually researched and periodically verified. Pricing and feature availability can change — always check the tool's website before making a final decision.

Want help setting this up?

Picking the right tool is step one. Configuring it for your actual workflow is where most teams get stuck. That's what I help with.

Book a call with me →